Easy Apply application process
This Privacy Notice explains how your personal data is collected, used and retained when you apply for a role with Brandon Trust through the Easy Apply application process.
This application process is supported by Audience Link Ltd using the Aplify platform. Aplify is used to securely capture, store and manage application information on behalf of Brandon Trust.
For wider information about how Brandon Trust handles personal data, please refer to Brandon Trust’s full Privacy Policy.
The data controller responsible for your personal data is:
Company name: Brandon Trust
Email: dpo@brandontrust.org
Phone: 0117 907 7200
Address: Draycott House, Almondsbury Business Centre, Bradley Stoke, BS32 4QH
Brandon Trust is responsible for deciding how your personal data is used as part of the recruitment process.
Audience Link Ltd acts as a Data Processor on behalf of Brandon Trust. Audience Link uses the Aplify platform as supporting technology to process candidate application data.
Brandon Trust processes your personal data under the following legal bases:
Processing may be necessary to take steps at your request before entering into a contract, for example when considering your job application.
Processing may be necessary for Brandon Trust’s legitimate interests in managing recruitment activity, reviewing applications and communicating with candidates.
Where applicable, Brandon Trust may rely on your consent for specific processing activities, such as contacting you about future relevant vacancies. You can withdraw your consent at any time.
Processing may be necessary to comply with legal obligations, including employment law and regulatory requirements.
When you apply through Easy Apply, the information collected may include:
The Easy Apply process is not intended to collect special category data. However, you may choose to include this type of information in your CV or application responses.
To process your application, assess your suitability for the role and communicate with you about your application.
To make your application available to Brandon Trust’s recruitment team through the Aplify platform.
Where applicable, your information may also be transferred into Brandon Trust’s internal recruitment systems, such as its Applicant Tracking System.
If you choose to opt in, Brandon Trust may contact you about similar roles in future. You can opt out of this at any time.
To comply with legal obligations relating to recruitment and employment.
Applications submitted through Easy Apply are securely captured and stored in the Aplify platform.
Aplify allows Brandon Trust’s recruitment team to view, manage and process applications submitted through this route.
If your application progresses, Brandon Trust may transfer your information into its internal recruitment systems. If this happens, your information may exist both in Aplify and in Brandon Trust’s recruitment systems.
Deleting, exporting or updating your data within Aplify will only apply to the information held in the Aplify platform. For wider requests relating to Brandon Trust’s recruitment systems or other records held by Brandon Trust, you should contact Brandon Trust directly using the contact details in this notice.
Application data submitted through Easy Apply will typically be retained in Aplify for up to 12 months from the date of your application or last interaction, unless otherwise agreed with Brandon Trust or required by law.
Brandon Trust may retain data in its own recruitment systems in line with its wider recruitment privacy policy and legal obligations.
If you are hired, your data may be transferred into Brandon Trust’s employee records and retained in accordance with Brandon Trust’s employee privacy policy.
Your personal data may be shared with:
Aplify currently uses trusted cloud infrastructure providers including Heroku/Salesforce and Amazon Web Services.
Candidate data is hosted within the European Economic Area. Where any processing, support access or operational activity takes place outside the UK or EEA, appropriate safeguards will be used where required under applicable data protection legislation.
Your personal data will not be sold to third parties.
Appropriate technical and organisational measures are used to protect your personal data, including:
Under data protection law, you have rights in relation to your personal data. These may include the right to:
If your request relates only to information held in Aplify, you can request or delete your data through the Easy Apply process below.
Please check your email inbox (and spam folder) for a verification link.
If your request relates to Brandon Trust’s wider recruitment systems, employment records or any other data held by Brandon Trust, please contact Brandon Trust directly using the details below:
Email: dpo@brandontrust.org
Phone: 0117 907 7200
Address: Draycott House, Almondsbury Business Centre, Bradley Stoke, BS32 4QH
Brandon Trust will respond to requests in line with applicable data protection law.
If you believe your personal data has not been handled correctly, you can contact Brandon Trust using the details above.
You also have the right to raise a complaint with the Information Commissioner’s Office.
This notice may be updated from time to time to reflect changes in the application process, legal requirements or data handling practices.
If you have any questions about how your personal data is handled as part of this application process, please contact Brandon Trust:
Email: dpo@brandontrust.org
Phone: 0117 907 7200
Address: Draycott House, Almondsbury Business Centre, Bradley Stoke, BS32 4QH
